Fabian4 Online Entry Service Running Bear Running Fell Racing British Orienteering Federation

Home

About Us

Terms and Conditions

Privacy

Contact

 

 Event Configuration 



Competitor Amendments

Use this panel to enable or disable competitor amendments (via the competitor Amend Entry function).
Before you allocated start times you should turn off Class, Start Time Preference and Start Near or Start With Different Club amendments (where applicable).
Before you take the final download you should turn off all Competitor amendments via the master switch.
Note that these settings have no effect on the organiser Amend Entry function which will remain fully functional.

You must be logged on as an organiser to use this function.


Event Options

When an option becomes full (e.g. the campsite) you can disable the option, and amend the option text (e.g. Campsite now full). 

This event has no event options


Start List Display Format (standard or running)

Running events typically have a single class/course (e.g. 1/2 marathon), and allocate specific bib/race numbers using the import function.
The start list for such events can be displayed alphabetically with the race/bib numbers, rather than the Fabian4 pre-allocated
Start Numbers (entry sequence numbers).  Events which do not allocate specific bib/race numbers should use the standard format.

You must be logged on as an organiser to use this function.


Display Bib/Race Numbers

Display the competitor Race/Bib numbers on the start list. These will be displayed as “tba” until uploaded via the Import function.

You must be logged on as an organiser to use this function.


Entry Fee Bands and Closing Dates

The Fee Bands below automatically close at midnight on the date specified.  The last band in the list (there may only be 1)
represents the online entry closing date of the event.

To close an event manually set the date to yesterday.  For example if today is 23/05/2010 at 18:00, and the (final) band closing
date is currently 23/05/2010, then setting the date to 22/05/2010 will close the event.  After closing an event you should allow
approximately a further 20 minutes before taking any downloads, in case a competitor is still within the Sage Pay payment process.


You must be logged on as an organiser to use this function.


Override the name of the "Enter" column link

The final column of the live events list on the home page displays either an opening date (e.g.  "23/09"), "Enter" or "Closed".  The name changes automatically in accordance with the event opening date (as requested) and the final band closing date above.  Typically no further action is required since it is all automatic.

This feature allows you to override the name displayed to the competitor to either "Full" or "Closed" and should only be used in the following three scenarios:

  1. When the event is full - Close the event by amending the final closing date (above) and set the override to "Full" (below).
  2. To add postal entries after the event is closed - Set the override to "Closed" (below) and amend the closing date (above) to temporarily open up the event again (for you as organiser only while you are logged on).  Add the postal entries.  When you are finished, close the event again and clear the override.
  3. To add postal entries after the event is marked as full - It is assumed you have performed step 1 already.  Amend the closing date (above) to temporarily open up the event again (for you as organiser only while you are logged on).  Add the postal entries.  When you are finished, close the event again. Leave the override set to "Full".

See the tech support page for details of how to add postal entries via the web interface.  You may add postal entries via the import mechanism at any time, even when the event is closed.

You must be logged on as an organiser to use this function.


Custom Message in Entry Notification Emails

The entry notification email, sent to a competitor, can include a custom message.  For example there may be special instructions
for late entrants.  All entry notification emails automatically include links to the event website and the event start list as standard.

To test the new message, enter the event as normal, but cancel when you reach the 1st page of the Sage Pay payment process.
If you do not normally receive copies of the these notification emails, then include a special request in step 3.  All event organisers receive a
copy of the email if it includes a special request.


You must be logged on as an organiser to use this function.


Update British Orienteering Rankings

The Competitor Data csv V11.0 OE2010 export file has the ability to capture the competitor's current ranking position in the Ranking Points column.
To populate this data from the latest BOF ranking list you can use the following button. This will clear any previous ranking data and populate all competitors with their latest rank.



Fabian4 - A division of Fabian Computers Ltd
Company Registration No: 2265351    Copyright © 2017 Fabian Computers Ltd